Voice dictation for doctors

Documentation eats into clinical time. Between progress notes, referral letters, discharge summaries and the steady stream of email, a working day can disappear into a keyboard. VoiceIt is medical dictation that lets you say it instead: press a global hotkey in any app, speak, and clean formatted text is inserted straight at your cursor — no copy-paste, no window switching, no separate transcription step.

Privacy and data handling come first

For anyone working with patient information, privacy is the deciding factor — so let’s lead with it. Your dictation is encrypted in transit and at rest and is tied to your account, not floating around anonymously. VoiceIt is GDPR / DSGVO compliant, and you can export or one-click delete all of your data at any time. You can read the specifics on the privacy overview.

We want to be straight with you about what VoiceIt is and is not. VoiceIt is a general-purpose dictation tool that clinicians can use for documentation. It is not a certified medical device, and we do not claim HIPAA compliance. Before you dictate any identifiable patient information, check your organisation’s data-handling and information-governance policies and follow its rules on which tools are approved for clinical data. Used within those boundaries, VoiceIt is a fast, private way to get words down.

Dictate into any EHR, letter or inbox

Because VoiceIt types at your cursor, it works wherever you already write. Drop into a progress note or assessment field in your EHR, a referral or clinic letter in your word processor, a discharge summary template, or a reply in your email client — the text simply appears. There’s no special editor to learn and no dedicated dictation window to manage; a floating waveform HUD just confirms it’s listening.

AI smart formattingshapes your speech into clean text: it strips filler words, fixes punctuation and matches the context you’re writing in, so dictated notes need far less tidying. When you need the exact words — quoting a patient, recording a precise figure — turn formatting off for a verbatim transcript. See the full feature list for how it behaves in practice.

Built for multilingual, multi-device clinics

VoiceIt supports 60+ languages with automatic detection and lets you switch language mid-sentence— handy in clinics that move between languages with patients and colleagues. Transcripts also sync across Mac and iPhone through one account, so a note you start between patients on your phone is waiting on your desktop. The Mac app is signed, notarized and auto-updating; an iPhone app and Windows support round out where you can dictate.

As with any general-purpose dictation tool, treat the output as a draft: proofread clinical text before it becomes part of the record, especially names, doses and figures. If your work is more code than clinic, there’s a companion guide to dictation for developers.

Simple, honest pricing

Start on the free tier (2,000 words) to see whether dictation fits your workflow. From there, Pro is $7.99/month and Team is $9.99 per seat/month, billed via Paddle — straightforward for an individual clinician or a department. The full breakdown lives on the pricing page.